About the Opportunity

We are seeking a highly organized and proactive Administrative Coordinator to join a dynamic corporate organization that values operational excellence, collaboration, and exceptional internal service. This position plays a vital role in supporting day-to-day business operations by coordinating administrative activities, managing executive and departmental priorities, and ensuring efficient communication across multiple business functions.

As an Administrative Coordinator, you will serve as a central point of coordination for executives, department leaders, and cross-functional teams by managing schedules, coordinating meetings, organizing documentation, supporting office operations, and assisting with business initiatives. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Working closely with Executive Leadership, Human Resources, Finance, Operations, Facilities, Information Technology, and external business partners, you will contribute to creating a productive and well-organized workplace that supports organizational efficiency and business success.

The ideal candidate is resourceful, customer-focused, and capable of anticipating business needs while maintaining a high level of accuracy, professionalism, and responsiveness in a fast-paced corporate environment.

Essential Duties and Responsibilities

• Coordinate daily administrative operations to ensure efficient business and departmental workflows.
• Manage executive and departmental calendars, meeting schedules, conference room reservations, and travel arrangements.
• Prepare agendas, presentation materials, reports, meeting minutes, and business correspondence.
• Coordinate internal meetings, leadership events, training sessions, and company-wide activities.
• Maintain accurate records, confidential documentation, contracts, and organizational files.
• Serve as the primary administrative liaison between executives, departments, vendors, and external stakeholders.
• Assist with budget tracking, purchase requests, invoice processing, expense reports, and procurement activities.
• Coordinate onboarding logistics for new employees, including workspace preparation and administrative documentation.
• Monitor office supplies, equipment, vendor services, and facility-related requests.
• Support project coordination by tracking deadlines, deliverables, and action items across multiple teams.
• Organize business travel, accommodations, itineraries, and expense reconciliation.
• Assist with policy documentation, process improvements, and administrative best practices.
• Coordinate communications, announcements, and departmental updates.
• Support confidential executive projects and special assignments as needed.
• Ensure compliance with company policies, administrative procedures, and record management standards.
• Identify opportunities to improve administrative efficiency through process optimization and technology solutions.

Job Qualifications and Requirements

• Associate’s or Bachelor’s degree in Business Administration, Office Administration, Communications, or a related field preferred.
• 3+ years of experience in administrative coordination, executive support, office management, or business operations.
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Experience coordinating executive calendars, travel arrangements, meetings, and corporate events.
• Familiarity with document management systems, expense reporting platforms, and office productivity software.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time management abilities.
• Experience supporting multiple departments within a corporate environment is preferred.
• Ability to manage confidential and sensitive business information with discretion.
• Strong customer service and stakeholder relationship management skills.

Personal Capabilities and Qualifications

• Exceptional organizational and planning abilities.
• Strong attention to detail and commitment to accuracy.
• Professional communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent problem-solving and decision-making capabilities.
• Strong customer service mindset with a collaborative approach.
• Self-motivated, dependable, and proactive.
• High level of integrity, discretion, and professionalism.
• Adaptable and capable of responding effectively to changing business priorities.
• Positive attitude with a commitment to operational excellence.

Strategic Support

The Administrative Coordinator serves as an essential operational partner by supporting executive leadership, improving administrative processes, and facilitating communication across the organization. This role works closely with Human Resources, Finance, Operations, Information Technology, Facilities, and Executive Leadership to strengthen workplace efficiency, improve business coordination, and support strategic initiatives.

Through effective organization, process management, and administrative support, this position contributes directly to organizational productivity, employee engagement, and overall operational success.

Working Conditions

• On-site position based in Atlanta, Georgia.
• Standard Monday through Friday business schedule.
• Professional corporate office environment with frequent interaction across multiple departments.
• Occasional support for executive meetings, company events, and business functions outside standard working hours.
• Company-provided technology and office resources.
• Fast-paced environment requiring effective multitasking and attention to detail.

Job Function

The Administrative Coordinator is responsible for coordinating administrative operations, supporting executive and departmental activities, managing schedules, organizing documentation, facilitating communication, and ensuring efficient office operations. This role provides essential business support that enables leadership teams and employees to operate effectively while contributing to organizational efficiency, operational excellence, and long-term business success.

Compensation & Benefits

Compensation Package: $80,000 – $110,000 annually, based on experience, administrative expertise, and overall qualifications.

Our comprehensive benefits package includes:

• Annual performance bonus
• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan with company matching
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Generous paid time off and company holidays
• Paid parental and family leave
• Tuition reimbursement and professional development programs
• Administrative and leadership training opportunities
• Employee wellness and mental health resources
• Life, AD&D, and long-term disability insurance
• Employee Assistance Program (EAP)
• Employee recognition and service awards
• Company-sponsored team-building events and volunteer initiatives
• Career advancement opportunities within a growing organization

Why Join Us

Joining our organization means becoming part of a collaborative and people-focused workplace where operational excellence and professional growth are highly valued. We believe that exceptional administrative professionals are essential to our success, and we invest in creating an environment where they can thrive, contribute, and advance their careers.

As an Administrative Coordinator, you will play a key role in supporting leadership, improving business operations, and helping teams succeed through exceptional organization and coordination. If you enjoy creating structure, building strong working relationships, and making a meaningful impact every day, we invite you to join our team and grow with us.