About the Opportunity
We are seeking an organized and results-oriented Assistant Project Manager to support the planning, coordination, execution, and delivery of projects across the organization.
The Assistant Project Manager will work closely with Project Managers, department leaders, clients, vendors, and cross-functional teams to maintain project schedules, coordinate resources, track deliverables, manage documentation, and help ensure projects are completed on time and within budget.
Essential Duties and Responsibilities
- Support Project Managers with planning and execution of projects.
- Maintain project schedules, timelines, milestones, and deliverables.
- Coordinate activities across project teams and functional departments.
- Track project progress and provide regular status updates.
- Assist with project budgets, expenses, forecasts, and resource allocation.
- Prepare project reports, presentations, meeting agendas, and documentation.
- Organize project meetings and record action items and decisions.
- Follow up with team members to ensure deadlines and deliverables are met.
- Identify project risks, issues, dependencies, and potential delays.
- Escalate significant project concerns to the Project Manager.
- Maintain project plans, documentation, requirements, and records.
- Coordinate communication between internal teams, clients, vendors, and stakeholders.
- Support procurement, vendor coordination, and contract administration where applicable.
- Assist with change requests, scope management, and project-control processes.
- Monitor project quality standards and completion requirements.
- Support testing, implementation, and project-launch activities.
- Track key performance indicators and project metrics.
- Assist with resource scheduling and workload coordination.
- Contribute to process improvements and project-management best practices.
- Provide project-management support across multiple initiatives as required.
Job Qualifications and Requirements
- Bachelor’s degree in Business Administration, Project Management, Operations, Engineering, or a related field preferred.
- 2–5 years of experience in project coordination, project management, operations, or a related discipline.
- Strong understanding of project-management principles and methodologies.
- Experience managing schedules, timelines, deliverables, and project documentation.
- Proficiency with Microsoft Office, Google Workspace, and project-management platforms.
- Experience with tools such as Microsoft Project, Smartsheet, Asana, Monday.com, Jira, or comparable systems preferred.
- Strong organizational and reporting skills.
- Familiarity with Agile, Waterfall, or hybrid project-management methodologies.
- PMP or CAPM certification is a plus.
Personal Capabilities and Qualifications
- Excellent organization and time-management skills.
- Strong communication and interpersonal abilities.
- Excellent attention to detail.
- Strong problem-solving and analytical capabilities.
- Ability to coordinate multiple priorities simultaneously.
- Strong follow-through and accountability.
- Ability to work effectively with cross-functional teams.
- Professional and confident communication with stakeholders.
- Proactive approach to identifying project risks and issues.
- Adaptable and comfortable working in changing environments.
- Strong documentation and reporting abilities.
- Comfortable working independently in a remote environment.
Strategic Support
The Assistant Project Manager provides essential support that helps project teams maintain momentum, accountability, and organization. By coordinating schedules, resources, communications, documentation, and deliverables, this role enables Project Managers to focus on strategic execution and stakeholder management.
The position also contributes to improved project visibility, risk identification, operational efficiency, and consistent project-delivery standards.
Working Conditions
- Fully Remote position within the United States.
- Standard Monday through Friday schedule.
- Occasional flexibility may be required around project milestones, launches, and client deadlines.
- Frequent virtual collaboration with Project Managers, team members, clients, vendors, and leadership.
- Primarily computer-based work using project-management, reporting, documentation, and collaboration platforms.
- Occasional travel may be required for project meetings, training, conferences, or company events.
Job Function
The Assistant Project Manager supports project planning, scheduling, resource coordination, stakeholder communication, budget tracking, risk management, documentation, reporting, and project execution.
Compensation & Benefits
Compensation Package: $85,000 – $125,000 annually, based on project-management experience, industry expertise, project complexity, technical skills, and overall qualifications.
Benefits include:
- Annual performance bonus
- Comprehensive medical, dental, and vision insurance
- 401(k) retirement savings plan with company matching
- Flexible paid time off and company holidays
- Paid parental and family leave
- Remote work and home-office support
- PMP/CAPM certification reimbursement
- Project-management training and professional development
- Industry conferences and networking opportunities
- Employee wellness and mental health resources
- Life, AD&D, and disability insurance
- Employee Assistance Program
- Flexible remote work environment
- Career advancement toward Project Manager, Senior Project Manager, Program Manager, Project Management Director, and PMO Director positions
Why Join Us
Join an organization where structured execution, collaboration, accountability, and operational excellence are central to delivering successful projects. As an Assistant Project Manager, you will work alongside experienced project leaders while gaining exposure to complex initiatives and cross-functional business operations.
This position provides a strong career pathway toward Project Manager, Senior Project Manager, Program Manager, Director of Project Management, and PMO Director roles.
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