About the Company
We are a Fortune 500 organization recognized for delivering innovative technology, financial, healthcare, manufacturing, and professional services to clients worldwide. Our success is built on visionary leadership, operational excellence, and a commitment to empowering our employees to make a meaningful impact. We believe that exceptional executive support is essential to enabling strategic leadership and driving organizational success.
Our Executive Operations & Corporate Administration team serves as a trusted partner to executive leadership by coordinating high-priority initiatives, managing complex business operations, and ensuring seamless communication across the enterprise. Through advanced collaboration tools, efficient administrative processes, and exceptional organizational skills, we enable leaders to focus on strategic growth, innovation, and operational excellence.
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative and operational support to senior executives. This role is responsible for managing executive calendars, coordinating meetings and travel, preparing reports and presentations, facilitating executive communications, and supporting key business initiatives while maintaining the highest standards of confidentiality and professionalism.
The Executive Administrative Assistant works closely with Executive Leadership, Human Resources, Finance, Legal, Communications, Information Technology, Investor Relations, and external business partners to ensure efficient executive operations and effective organizational coordination.
This opportunity is ideal for professionals who excel in executive support, organization, communication, and managing multiple priorities in a dynamic corporate environment.
Essential Duties and Responsibilities
- Manage complex executive calendars, appointments, and scheduling priorities.
- Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
- Prepare executive presentations, reports, meeting agendas, and briefing materials.
- Organize leadership meetings, board meetings, town halls, and strategic planning sessions.
- Screen calls, emails, and executive correspondence while prioritizing urgent matters.
- Draft professional communications, meeting minutes, executive summaries, and business documentation.
- Coordinate cross-functional projects and monitor executive action items.
- Maintain confidential executive records, contracts, and sensitive documentation.
- Serve as a liaison between executives, employees, customers, board members, and external partners.
- Assist with budget tracking, invoice processing, procurement requests, and vendor coordination.
- Support event planning, executive conferences, leadership retreats, and corporate functions.
- Improve administrative workflows through process optimization and technology adoption.
- Maintain accurate records, documentation, and compliance with company policies.
- Support special projects and strategic initiatives assigned by executive leadership.
Job Qualifications and Requirements
- Bachelor’s degree in Business Administration, Management, Communications, or a related discipline preferred.
- Minimum of 5 years of experience supporting senior executives, executive leadership teams, or corporate management.
- Demonstrated experience managing executive calendars, travel coordination, and confidential communications.
- Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Experience using Google Workspace, Zoom, Slack, Concur, DocuSign, or similar enterprise collaboration platforms.
- Exceptional written and verbal communication skills.
- Strong organizational, multitasking, and project coordination abilities.
- Ability to exercise sound judgment and maintain strict confidentiality.
- Experience supporting multiple executives simultaneously is highly preferred.
Personal Capabilities and Qualifications
The successful Executive Administrative Assistant is a proactive professional who anticipates executive needs, manages competing priorities with precision, and consistently demonstrates exceptional professionalism and discretion.
Ideal candidates possess:
- Outstanding organizational and administrative expertise.
- Executive-level communication and interpersonal skills.
- Strong planning and coordination capabilities.
- Excellent problem-solving and critical-thinking abilities.
- High attention to detail and accuracy.
- Professional integrity and confidentiality.
- Ability to manage multiple priorities under tight deadlines.
- Adaptability within fast-paced executive environments.
- Collaborative mindset and stakeholder management expertise.
- Commitment to delivering exceptional executive support.
Strategic Support
As a member of the Executive Operations team, the Executive Administrative Assistant provides strategic support by:
- Maximizing executive productivity and organizational efficiency.
- Coordinating strategic initiatives across multiple business units.
- Supporting governance, executive communications, and leadership planning.
- Improving administrative processes and operational workflows.
- Strengthening executive decision-making through effective coordination.
- Enhancing communication between leadership and stakeholders.
- Supporting enterprise-wide initiatives and organizational priorities.
- Contributing to long-term business success and operational excellence.
Working Conditions
- Fully Remote position within the United States.
- Flexible work schedule supporting executive leadership across multiple U.S. time zones.
- Approximately 10–15% domestic travel for executive meetings, leadership events, board meetings, and strategic planning sessions.
- Company-provided laptop, enterprise collaboration tools, secure communication platforms, and home office technology support.
- Professional, collaborative work environment emphasizing innovation, integrity, and continuous development.
Job Function
The Executive Administrative Assistant is responsible for providing high-level administrative and operational support to executive leadership by coordinating schedules, communications, travel, meetings, and strategic initiatives. This role ensures executives operate efficiently while maintaining exceptional organizational standards, confidentiality, and service. Success is measured through executive satisfaction, administrative accuracy, operational efficiency, communication effectiveness, and the timely execution of business priorities.
Compensation & Benefits
Compensation Package
Base Salary: $246,000 – $318,000 USD annually
Compensation is determined based on executive support experience, organizational expertise, technical proficiency, geographic location, education, certifications, and overall qualifications.
Eligible employees may also receive:
- Annual Performance Bonus
- Executive Operations Incentive Program
- Long-Term Equity Incentive Program (Role Eligible)
- 401(k) with Company Match
- Comprehensive Medical, Dental, and Vision Insurance
- Flexible Paid Time Off
- Paid Company Holidays
- Paid Parental and Family Leave
- Home Office and Technology Stipend
- Professional Development and Executive Support Certification Reimbursement
- Employee Stock Purchase Program (where applicable)
- Wellness and Mental Health Benefits
- Life and Disability Insurance
- Leadership Development Programs
- Career advancement opportunities into Senior Executive Administrative Assistant, Executive Operations Manager, Chief of Staff, Director of Executive Operations, Vice President of Administration, or Corporate Operations leadership.
Why Join Us
Exceptional organizations are powered by exceptional leadership—and exceptional leadership depends on outstanding operational support. As an Executive Administrative Assistant, you’ll play a key role in enabling executive decision-making, coordinating strategic initiatives, and ensuring seamless daily operations across a global enterprise.
You’ll collaborate with senior executives, business leaders, and cross-functional teams while leveraging modern collaboration technologies and administrative best practices. We foster a culture of professionalism, innovation, continuous learning, and operational excellence where your expertise will have a direct impact on the success of our leadership team and the organization as a whole.
