We are a dynamic and rapidly expanding enterprise technology organization operating in a fast-moving business environment where executive coordination, communication accuracy, calendar discipline, operational follow-through, confidentiality, and administrative excellence directly influence leadership effectiveness. Our organization supports executive leaders, board-level stakeholders, business units, customer-facing teams, internal operations, strategic projects, external partners, and distributed employees who rely on organized support to keep priorities moving smoothly.
As companies scale across remote-first and digitally connected environments, executive support has become much more than calendar management or routine administrative work. Modern executive assistants help leaders protect time, organize communication, coordinate priorities, prepare meetings, manage sensitive information, support decision-making rhythms, and ensure that important business details do not get lost in a fast-paced environment. The Executive Assistant role is central to helping senior leaders operate with clarity, confidence, and strong execution.
Our company is investing heavily in AI-enabled productivity tools, digital workplace systems, executive operating routines, collaboration platforms, workflow automation, meeting management, communication systems, project coordination, document organization, and scalable administrative operations. We are seeking a highly capable Executive Assistant who can provide polished support to senior leadership while managing complex schedules, confidential information, cross-functional communication, and executive-level priorities.
This is not a traditional executive assistant role focused only on travel bookings or calendar updates. The Executive Assistant will serve as a trusted executive partner responsible for anticipating needs, managing competing priorities, coordinating leadership activities, preparing materials, organizing follow-up, supporting communication, and helping executives stay focused on the highest-value work.
The selected candidate will work closely with Executive Leadership, Operations, Finance, HR, Legal, Sales, Customer Success, Product, Engineering, Marketing, external partners, vendors, and board-level stakeholders where appropriate to ensure meetings, communications, action items, documents, and executive commitments are handled accurately and professionally.
This is a strong opportunity for an experienced administrative professional who wants to support high-level leaders, work in a modern remote-first environment, strengthen executive operations, and contribute to a growing organization where administrative excellence is valued as a strategic business function.
As Executive Assistant, you will provide high-level administrative and operational support to senior executives by managing calendars, coordinating meetings, preparing materials, tracking priorities, supporting communication, and ensuring executive workflows run smoothly.
You will be responsible for protecting executive time, organizing information, managing confidential details, preparing leadership communications, supporting travel and events, coordinating follow-up, and helping the executive team maintain strong operational discipline.
You will serve as a trusted partner to leadership while maintaining accountability for discretion, accuracy, responsiveness, organization, professionalism, and timely execution.
The ideal candidate combines strong executive presence, calendar management expertise, communication skill, sound judgment, confidentiality, technology comfort, and a proactive service mindset.
Manage complex executive calendars, including meeting prioritization, scheduling conflicts, internal and external appointments, leadership reviews, board-related sessions, and time-sensitive commitments.
Coordinate meetings across multiple time zones while ensuring attendees, agendas, materials, links, locations, and follow-up items are organized in advance.
Prepare meeting agendas, briefing materials, presentation support, action item lists, meeting notes, executive summaries, and follow-up communications.
Serve as a professional communication point between executives, internal teams, external partners, customers, vendors, and stakeholders.
Track executive priorities, deadlines, deliverables, approvals, open items, and commitments to ensure timely follow-through.
Coordinate travel arrangements, itineraries, lodging, transportation, meeting logistics, and expense reporting where required.
Support executive communications, including drafting emails, organizing updates, preparing internal announcements, editing documents, and coordinating leadership messages.
Maintain organized digital files, shared folders, confidential documents, executive records, contact lists, meeting materials, and reference resources.
Partner with Operations, Finance, HR, Legal, Sales, Product, Engineering, Marketing, and Customer Success teams to coordinate cross-functional executive needs.
Support leadership offsites, virtual meetings, board meetings, customer meetings, investor sessions, company events, and executive planning workshops.
Process expense reports, purchase requests, invoices, vendor follow-ups, travel documentation, and administrative approvals accurately and on time.
Anticipate executive needs by preparing context, gathering information, confirming details, resolving scheduling issues, and helping reduce administrative friction.
Handle confidential information with discretion, professionalism, sound judgment, and strong attention to privacy and sensitivity.
Identify opportunities to improve executive workflows, communication routines, documentation systems, meeting processes, and administrative efficiency.
5+ years of experience as an executive assistant, senior administrative assistant, executive coordinator, chief of staff support partner, business operations coordinator, or administrative operations professional.
Experience supporting senior executives, C-suite leaders, vice presidents, board-level stakeholders, or high-performing leadership teams preferred.
Experience working within enterprise SaaS, AI-enabled technology, cloud platforms, professional services, consulting, financial services, healthcare technology, or fast-growing remote-first organizations preferred.
Strong calendar management experience with the ability to manage complex schedules, competing priorities, last-minute changes, and multi-time-zone coordination.
Excellent written and verbal communication skills with the ability to draft clear messages, prepare summaries, edit documents, and communicate professionally with internal and external stakeholders.
Strong technology skills with tools such as Google Workspace, Microsoft 365, Slack, Microsoft Teams, Zoom, Asana, Monday.com, Notion, Concur, Expensify, DocuSign, Salesforce, or similar platforms.
Experience preparing meeting materials, presentations, reports, agendas, action items, follow-up notes, travel plans, and executive documentation.
Ability to handle confidential information, executive communications, financial details, employee matters, legal-sensitive documents, and business strategy materials with discretion.
Strong organization and prioritization skills with the ability to manage multiple requests, deadlines, meetings, documents, and stakeholder needs.
Experience supporting remote executives, distributed teams, virtual meetings, digital workflows, and remote collaboration routines preferred.
Associate degree or bachelor’s degree in Business Administration, Communications, Management, Operations, or a related field preferred.
Executive assistant certification, project coordination training, business administration certification, or equivalent practical experience preferred.
Competitive compensation package.
Comprehensive medical, dental, and vision healthcare coverage.
Flexible remote-first work environment.
Performance bonus eligibility.
Executive support and administrative excellence incentive opportunities.
Long-term incentive opportunities where applicable.
Retirement savings plan with company contribution.
Professional development and continuing education reimbursement.
Executive support, business operations, communication, productivity tools, project coordination, and leadership administration training resources.
Wellness and mental health support programs.
Paid time off and company holidays.
Opportunity to support senior leadership, executive operations, strategic projects, company events, and high-impact business initiatives.
Access to modern collaboration, scheduling, document management, expense, communication, workflow, and AI-enabled productivity platforms.
Highly organized executive support professional with strong ownership of calendars, communication, deadlines, documents, and follow-up.
Polished and professional communicator with the ability to represent senior leadership with discretion and confidence.
Proactive and resourceful, with the ability to anticipate needs, solve administrative problems, and keep executive priorities moving.
Detail-oriented and accurate, with strong judgment around scheduling, documentation, expenses, meeting logistics, and confidential information.
Calm and effective under pressure, especially during executive schedule changes, urgent requests, travel issues, leadership meetings, or competing priorities.
Technology-comfortable and able to work confidently across collaboration platforms, scheduling tools, shared drives, communication systems, and remote work tools.
Trusted and confidential, with the ability to handle sensitive business information, executive communications, employee matters, financial details, and legal-sensitive materials appropriately.
Collaborative and able to work effectively with executives, leadership teams, assistants, business partners, customers, vendors, and internal departments.
Clear thinker with the ability to organize information, summarize action items, prepare context, and help leaders stay focused.
Improvement-minded, with the ability to identify workflow gaps, simplify administrative processes, and strengthen executive operating routines.
Support executive productivity by protecting leadership time, organizing priorities, preparing materials, and managing communication flow.
Help improve decision-making routines by ensuring leaders have accurate context, organized meeting materials, and timely follow-up.
Support business execution by tracking action items, deadlines, approvals, stakeholder needs, and cross-functional commitments.
Improve executive operations through better scheduling discipline, documentation systems, meeting preparation, and communication processes.
Support leadership alignment by coordinating executive meetings, planning sessions, operating reviews, team updates, and follow-up actions.
Partner with internal departments to coordinate sensitive matters, executive requests, strategic projects, customer meetings, and company-wide initiatives.
Support company culture and employee experience by assisting with executive communication, leadership events, team meetings, and internal engagement activities.
Support remote-first operations by helping leaders manage digital workflows, virtual meetings, shared documents, and distributed team communication.
Maintain confidentiality and professionalism across executive documents, internal communications, board-related materials, business plans, and sensitive employee matters.
Help turn executive support into a strategic capability that strengthens leadership effectiveness, operational clarity, and organizational execution.
Remote-first executive assistant role.
Periodic travel may be required for leadership offsites, board meetings, company gatherings, executive meetings, customer events, planning sessions, or strategic workshops.
High-visibility role supporting senior leaders, executive communications, business operations, and leadership coordination.
Fast-paced environment focused on responsiveness, accuracy, discretion, organization, communication quality, and operational follow-through.
Regular collaboration with Executive Leadership, Operations, Finance, HR, Legal, Sales, Product, Engineering, Marketing, Customer Success, vendors, and external stakeholders.
Opportunity to influence executive productivity, meeting discipline, communication flow, administrative quality, and leadership execution.
Requires flexibility during executive travel, urgent scheduling changes, board preparation, leadership meetings, customer engagements, reporting deadlines, and time-sensitive requests.
Role requires handling confidential executive communications, employee information, financial records, legal-sensitive materials, strategic plans, customer details, board-related information, and internal documents with discretion.
Executive Support.
Calendar Management.
Administrative Operations.
Executive Communications Support.
Meeting Coordination.
Travel Coordination.
Expense Management.
Document Preparation.
Leadership Support.
Project Coordination.
Stakeholder Communication.
Digital Workplace Support.
Executive Office Operations.
Remote Administrative Support.
Confidential Business Support.
Compensation Package: $150,000 – $250,000
Base Salary: $150,000 – $250,000.
Annual Performance Bonus.
Executive Support Performance Incentives.
Administrative Excellence and Operational Coordination Incentives.
Long-Term Incentive Eligibility where applicable.
Additional benefits may include:
• Comprehensive healthcare coverage.
• Retirement savings plan with company contribution.
• Wellness and mental health programs.
• Professional education assistance.
• Flexible remote work environment.
• Paid time off and company holidays.
• Executive assistant, business operations, communication, project coordination, productivity tools, meeting management, and leadership support training.
• Access to modern scheduling, collaboration, workflow, document management, expense, communication, and AI-enabled productivity platforms.
We are committed to fostering a workplace where innovation, diversity, and inclusion drive meaningful business outcomes. We provide equal employment opportunities to all applicants and employees regardless of race, religion, gender, age, disability, veteran status, sexual orientation, or any other protected characteristic under applicable law.
Support senior executives in a high-trust remote-first organization where administrative excellence directly improves leadership effectiveness.
Work closely with leaders on meetings, communication, priorities, planning routines, and strategic business coordination.
Build a strong executive support career platform in a modern enterprise environment using advanced digital workplace and productivity tools.
Contribute to a company investing heavily in AI-enabled productivity, scalable operations, leadership effectiveness, and digital transformation.
Help strengthen executive workflows, communication quality, meeting discipline, and organizational follow-through.
Join an organization where executive support is valued as a strategic function that helps leadership operate with greater clarity, focus, and impact.
At Admiral Talent, our vision is to redefine staffing through genuine partnerships, innovation, and a people-first mindset. Guided by experienced leadership, we’re committed to driving growth, empowering talent, and delivering exceptional results for every client we serve.