About the Company
We are a Fortune 500 organization committed to building an inclusive, high-performing workplace where innovation, collaboration, and professional growth thrive. Our global workforce supports customers across technology, healthcare, manufacturing, logistics, financial services, and professional consulting industries. We recognize that our people are our greatest asset, and our Human Resources team plays a critical role in creating an exceptional employee experience from recruitment through career development.
Our Human Resources organization partners with leaders across the enterprise to attract top talent, develop high-performing teams, support employee engagement, and ensure compliance with employment laws and corporate policies. By leveraging modern HR technology, automation, workforce analytics, and employee-focused programs, we foster an environment where employees can succeed and organizations can grow.
We are seeking a highly organized HR Administrative Assistant to provide comprehensive administrative and operational support to the Human Resources department. This role is responsible for coordinating HR activities, maintaining confidential employee records, assisting with recruitment and onboarding, scheduling interviews, supporting benefits administration, and ensuring the efficient execution of daily HR operations.
The HR Administrative Assistant collaborates closely with Talent Acquisition, HR Business Partners, Payroll, Benefits, Learning & Development, Finance, Information Technology, and business leaders to deliver outstanding employee support while maintaining confidentiality and compliance.
This opportunity is ideal for professionals who enjoy organization, communication, problem-solving, and contributing to a positive employee experience.
Essential Duties and Responsibilities
- Provide administrative support for daily Human Resources operations.
- Schedule interviews, meetings, orientation sessions, and employee training programs.
- Maintain confidential employee records and HR documentation within HRIS platforms.
- Assist with onboarding, offboarding, employment verification, and new hire documentation.
- Support recruitment activities by coordinating interviews and communicating with candidates.
- Process HR forms, employment changes, and personnel documentation.
- Assist with benefits enrollment, leave administration, and employee inquiries.
- Prepare reports, presentations, spreadsheets, and HR correspondence.
- Coordinate background checks, employment screenings, and onboarding requirements.
- Monitor compliance with company policies, employment regulations, and document retention requirements.
- Support employee engagement initiatives, recognition programs, and corporate events.
- Maintain HR calendars, project timelines, and departmental records.
- Assist with payroll coordination and employee data updates.
- Contribute to process improvement initiatives that enhance HR efficiency and employee service.
Job Qualifications and Requirements
- Bachelor’s degree in Human Resources, Business Administration, Management, or a related discipline preferred.
- Minimum of 3 years of experience in Human Resources, administrative support, office administration, or HR coordination.
- Experience using HRIS platforms such as Workday, ADP, UKG, SAP SuccessFactors, Oracle HCM, or similar systems.
- Strong understanding of HR administrative processes and employment documentation.
- Proficiency in Microsoft Office 365, including Outlook, Excel, Word, PowerPoint, and Teams.
- Familiarity with applicant tracking systems (ATS) and recruitment coordination.
- Knowledge of employment laws, confidentiality standards, and HR best practices is preferred.
- Excellent organizational, communication, and multitasking skills.
- Ability to manage confidential information with professionalism and discretion.
Personal Capabilities and Qualifications
The successful HR Administrative Assistant is a dependable and detail-oriented professional who delivers exceptional administrative support while creating a positive experience for employees and candidates. They are proactive, organized, and capable of managing multiple priorities in a fast-paced environment.
Ideal candidates possess:
- Excellent organizational and administrative skills.
- Strong communication and interpersonal abilities.
- High attention to detail and accuracy.
- Effective time management and multitasking capabilities.
- Strong customer service and employee support mindset.
- Professional judgment and confidentiality.
- Analytical problem-solving abilities.
- Adaptability within changing business environments.
- Collaborative team-oriented approach.
- Commitment to operational excellence and continuous improvement.
Strategic Support
As a member of the Human Resources team, the HR Administrative Assistant provides strategic support by:
- Improving administrative efficiency across HR operations.
- Supporting recruitment, onboarding, and employee lifecycle activities.
- Enhancing employee experience through timely HR support.
- Maintaining accurate employee records and HR data integrity.
- Supporting compliance with employment regulations and company policies.
- Assisting with HR reporting, workforce analytics, and documentation.
- Strengthening communication between employees and HR leadership.
- Contributing to organizational growth through effective people operations.
Working Conditions
- Fully Remote position within the United States.
- Flexible work schedule supporting employees across multiple U.S. time zones.
- Approximately 5–10% domestic travel for HR meetings, onboarding events, leadership workshops, and training programs.
- Company-provided laptop, secure HRIS access, collaboration software, and home office technology support.
- Professional work environment focused on collaboration, integrity, diversity, and employee success.
Job Function
The HR Administrative Assistant is responsible for supporting Human Resources operations by coordinating administrative activities, maintaining employee records, assisting with recruitment and onboarding, and ensuring efficient HR processes. This role partners with HR professionals and business leaders to deliver responsive employee support while maintaining compliance, confidentiality, and operational excellence. Success is measured through administrative accuracy, employee satisfaction, process efficiency, compliance, and timely execution of HR initiatives.
Compensation & Benefits
Compensation Package
Base Salary: $228,000 – $286,000 USD annually
Compensation is determined based on HR administration experience, technical proficiency, organizational expertise, geographic location, education, certifications, and overall qualifications.
Eligible employees may also receive:
- Annual Performance Bonus
- Human Resources Performance Incentive Program
- Long-Term Equity Incentive Program (Role Eligible)
- 401(k) with Company Match
- Comprehensive Medical, Dental, and Vision Insurance
- Flexible Paid Time Off
- Paid Company Holidays
- Paid Parental and Family Leave
- Professional HR Certification Reimbursement (SHRM-CP, PHR, etc.)
- Home Office and Technology Stipend
- Employee Stock Purchase Program (where applicable)
- Wellness and Mental Health Benefits
- Life and Disability Insurance
- Leadership and Career Development Programs
- Career advancement opportunities into HR Coordinator, Human Resources Generalist, Senior HR Administrator, HR Business Partner, Human Resources Manager, or Director of Human Resources.
Why Join Us
People are at the heart of everything we do. As an HR Administrative Assistant, you’ll play an important role in creating a positive employee experience by supporting recruitment, onboarding, HR operations, and employee engagement initiatives across a dynamic global organization.
You’ll collaborate with experienced HR professionals and business leaders while working with modern HR technologies and best practices. We foster a culture of inclusion, collaboration, continuous learning, and professional growth where your contributions will directly support our employees and the long-term success of our organization.
