We are a dynamic and rapidly expanding enterprise technology organization operating in a fast-moving business environment where organized office operations, administrative discipline, workplace coordination, communication flow, vendor support, and employee experience directly influence organizational performance. Our organization supports distributed employees, executive leaders, business units, customer-facing teams, internal service functions, vendors, operational programs, and company-wide initiatives that require strong coordination, professionalism, confidentiality, and reliable follow-through.
As companies scale across remote-first and digitally connected environments, office management has become much more than traditional office oversight. Modern office managers help create structure, support leaders and teams, coordinate internal operations, maintain vendor and administrative workflows, improve documentation, organize company routines, and ensure employees have the tools, information, and support needed to work effectively. The Office Manager role is central to helping a large organization operate with greater clarity, consistency, and professionalism.
Our company is investing heavily in digital workplace systems, AI-enabled productivity tools, business process documentation, vendor coordination, internal communication routines, employee experience programs, administrative workflows, virtual office operations, facilities support where applicable, and scalable workplace services. We are seeking a highly capable Office Manager who can support business operations, manage administrative processes, coordinate cross-functional needs, and help maintain an efficient, well-organized work environment for a remote-first enterprise.
This is not a traditional office manager role focused only on supplies, front desk support, or facilities checklists. The Office Manager will serve as a trusted business operations partner responsible for coordinating administrative workflows, supporting workplace services, managing vendor needs, organizing meetings and records, improving office processes, supporting employee experience, and helping leaders maintain operational order across a distributed organization.
The selected candidate will work closely with Operations, HR, Finance, IT, Legal, Procurement, Facilities, Executive Support, Customer Success, Sales, Product, vendors, and internal stakeholders to ensure office-related needs, administrative processes, employee support requests, and business coordination activities are handled accurately and professionally.
This is a strong opportunity for an organized operations professional who wants to support a growing company, improve workplace processes, manage business support functions, and contribute to the smooth operation of a large technology-driven organization.
As Office Manager, you will oversee administrative operations, workplace coordination, business support processes, vendor communication, employee support workflows, and office-related systems that help teams operate smoothly.
You will be responsible for organizing internal processes, supporting meetings and events, managing vendor and supply coordination, maintaining records, assisting with employee requests, coordinating administrative projects, and supporting leadership with operational follow-through.
You will serve as a dependable business support partner while maintaining accountability for organization, responsiveness, confidentiality, documentation quality, service professionalism, and timely execution.
The ideal candidate combines office management experience, administrative strength, communication skill, operational discipline, technology comfort, vendor coordination ability, and a service-oriented mindset to support a modern remote-first workplace.
Manage day-to-day office operations, administrative workflows, workplace services, internal support requests, vendor coordination, and business support activities.
Coordinate calendars, meetings, department sessions, leadership reviews, team events, vendor calls, employee activities, and internal communication routines where needed.
Support remote workplace operations by helping employees access information, tools, documents, equipment coordination, office resources, and administrative support.
Maintain organized records, shared drives, vendor files, office documentation, employee-facing resources, process notes, contact lists, trackers, and internal reference materials.
Coordinate vendor relationships, including service requests, invoices, contract information, renewals, supplies, facilities needs, shipping, equipment, and administrative follow-up.
Partner with Finance and Procurement to support purchase requests, expense tracking, invoice review, vendor setup, payment status questions, and budget-related administrative items.
Partner with HR and People Operations to support onboarding logistics, employee communication, engagement activities, policy distribution, workplace updates, and employee experience programs.
Partner with IT to support equipment coordination, access readiness, device requests, software support routing, remote work needs, and technology-related workplace issues.
Support company meetings, leadership offsites, virtual events, training sessions, employee gatherings, customer visits, and planning workshops by coordinating logistics and materials.
Prepare documents, internal updates, meeting notes, reports, spreadsheets, trackers, presentations, vendor summaries, and administrative communications.
Identify administrative process gaps, unclear workflows, recurring office issues, documentation problems, vendor delays, and opportunities to improve workplace operations.
Support facilities-related needs where applicable, including office access, space coordination, maintenance requests, mail handling, shipping, supplies, and site support.
Assist with travel coordination, expense reports, event logistics, employee requests, scheduling support, and special projects.
Handle confidential information with professionalism, discretion, accuracy, and appropriate judgment at all times.
5+ years of experience in office management, administrative operations, workplace services, business operations support, executive support, facilities coordination, or team operations.
Experience working within enterprise SaaS, AI-enabled technology, cloud platforms, healthcare technology, financial services, professional services, consulting, business operations, or remote-first organizations preferred.
Strong experience managing administrative workflows, vendor coordination, office documentation, employee support requests, scheduling, meetings, expenses, supplies, and business support activities.
Experience supporting remote or hybrid teams, including digital workflows, virtual meetings, remote employee needs, equipment coordination, and online communication routines.
Strong technology skills with tools such as Google Workspace, Microsoft 365, Slack, Zoom, Teams, Asana, Monday.com, Jira, Concur, Expensify, DocuSign, Notion, Airtable, Salesforce, or similar platforms.
Ability to support confidential administrative matters, employee information, vendor records, financial documents, customer details, facilities information, and internal business discussions with discretion.
Strong organizational skills with the ability to manage multiple priorities, requests, documents, vendors, deadlines, meetings, and shifting business needs.
Excellent written and verbal communication skills with the ability to prepare clear messages, summaries, meeting notes, updates, and stakeholder communications.
Experience supporting company events, leadership meetings, employee engagement activities, office moves, facilities coordination, training sessions, or team offsites preferred.
Strong judgment, professionalism, problem-solving ability, attention to detail, emotional intelligence, and follow-through.
Ability to work with Operations, HR, Finance, IT, Legal, Procurement, Facilities, Executive Support, Sales, Customer Success, Product, vendors, and internal stakeholders.
Associate degree or bachelor’s degree in Business Administration, Management, Communications, Operations, Human Resources, or a related field preferred.
Office management training, project coordination certification, facilities coordination experience, business operations training, or administrative certification preferred.
Competitive compensation package.
Comprehensive medical, dental, and vision healthcare coverage.
Flexible remote-first work environment.
Performance bonus eligibility.
Office operations and administrative excellence incentive opportunities.
Long-term incentive opportunities where applicable.
Retirement savings plan with company contribution.
Professional development and continuing education reimbursement.
Office management, business operations, vendor management, employee experience, project coordination, communication, and productivity tools training resources.
Wellness and mental health support programs.
Paid time off and company holidays.
Opportunity to support workplace operations, employee experience, business coordination, administrative systems, and operational improvement initiatives.
Access to modern collaboration, workflow, document management, expense, procurement, communication, scheduling, and AI-enabled productivity platforms.
Highly organized office operations professional with strong ownership of administrative workflows, records, vendor communication, and employee support.
Professional and service-oriented, with the ability to support leaders, employees, vendors, and internal teams with responsiveness and care.
Strong communicator who can coordinate across departments, prepare clear updates, manage expectations, and resolve routine issues professionally.
Proactive and practical, with the ability to identify needs, prevent operational friction, improve processes, and keep office activities moving.
Detail-oriented with the ability to maintain accuracy across documents, invoices, schedules, vendor records, expenses, supplies, and internal communications.
Technology-comfortable and able to work confidently in collaboration platforms, shared drives, workflow tools, scheduling systems, expense platforms, and remote support environments.
Calm and effective under pressure, especially during urgent requests, event logistics, vendor issues, employee needs, facilities concerns, or shifting priorities.
Collaborative and able to work effectively with Operations, HR, Finance, IT, Legal, Procurement, Facilities, executives, employees, vendors, and business teams.
Confidential and trustworthy, with the ability to handle employee matters, financial information, vendor contracts, customer details, legal-sensitive materials, and internal business information appropriately.
Improvement-minded, with the ability to notice recurring issues, suggest better workflows, organize information, and strengthen administrative processes.
Support leadership and business teams by improving administrative structure, workplace coordination, communication flow, and operational follow-through.
Help improve employee experience by ensuring workplace needs, information, resources, equipment coordination, and support requests are handled smoothly.
Support business planning and operational coordination by organizing information, tracking initiatives, preparing summaries, and coordinating updates.
Improve office operations scalability through better workflows, documentation, templates, vendor routines, communication systems, and process organization.
Support team alignment by coordinating cross-functional meetings, follow-up actions, internal updates, event logistics, and communication between departments.
Contribute to productivity by reducing administrative friction, improving meeting preparation, organizing records, and ensuring key workplace needs are tracked.
Support vendor and partner coordination by maintaining organized records, service expectations, invoice follow-up, renewal details, and communication history.
Partner with Operations, HR, Finance, IT, Legal, Procurement, Facilities, Sales, Customer Success, and Product teams to coordinate office needs and time-sensitive priorities.
Support special projects, business reviews, employee events, leadership meetings, office initiatives, and planning sessions where coordination is required.
Help strengthen workplace operations by turning office management into a disciplined business function that improves clarity, service quality, and organizational reliability.
Remote-first office management and workplace operations role.
Periodic travel may be required for company gatherings, leadership offsites, employee events, office visits, vendor meetings, training sessions, or strategic planning workshops.
High-visibility role supporting employee experience, administrative operations, workplace services, vendor coordination, and business communication.
Fast-paced environment focused on growth, operational excellence, employee support, documentation quality, and team effectiveness.
Regular collaboration with leaders, employees, business units, vendors, external partners, facilities contacts, and internal stakeholders.
Opportunity to influence workplace efficiency, administrative quality, vendor performance, employee experience, and operational coordination.
Requires flexibility during urgent employee needs, vendor issues, facilities matters, company events, scheduling changes, business deadlines, and time-sensitive operational priorities.
Role requires handling confidential employee information, vendor records, financial documents, facilities details, customer information, legal-sensitive materials, internal plans, and leadership communications with discretion.
Office Management.
Administrative Operations.
Workplace Services.
Business Operations Support.
Vendor Coordination.
Facilities Coordination.
Employee Experience Support.
Meeting and Event Coordination.
Document Management.
Travel and Expense Coordination.
Procurement Support.
Internal Communication Support.
Remote Workplace Operations.
Administrative Process Improvement.
Operational Coordination.
Compensation Package: $100,000 – $210,000
Base Salary: $100,000 – $210,000.
Annual Performance Bonus.
Office Operations Performance Incentives.
Administrative Excellence and Workplace Support Incentives.
Long-Term Incentive Eligibility where applicable.
Additional benefits may include:
• Comprehensive healthcare coverage.
• Retirement savings plan with company contribution.
• Wellness and mental health programs.
• Professional education assistance.
• Flexible remote work environment.
• Paid time off and company holidays.
• Office management, business operations, vendor coordination, facilities support, employee experience, communication, and productivity tools training.
• Access to modern scheduling, collaboration, workflow, document management, expense, procurement, communication, and AI-enabled productivity platforms.
We are committed to fostering a workplace where innovation, diversity, and inclusion drive meaningful business outcomes. We provide equal employment opportunities to all applicants and employees regardless of race, religion, gender, age, disability, veteran status, sexual orientation, or any other protected characteristic under applicable law.
Support workplace operations in a high-trust remote-first organization.
Play a meaningful role in improving administrative coordination, employee experience, vendor communication, and operational reliability.
Work closely with leaders and teams on business operations, company events, workplace needs, and internal initiatives.
Build a strong professional platform in office management, administrative operations, workplace services, and business coordination.
Join an organization investing heavily in digital operations, AI-enabled productivity, scalable workplace systems, employee experience, and long-term enterprise growth.
Contribute to a company where strong office management is valued as a business function that helps teams operate with greater clarity, consistency, and professionalism.
At Admiral Talent, our vision is to redefine staffing through genuine partnerships, innovation, and a people-first mindset. Guided by experienced leadership, we’re committed to driving growth, empowering talent, and delivering exceptional results for every client we serve.