About the Organization

We are a global leader in Human Capital Management (HCM), enterprise business services, financial technology, and workforce operations, supporting thousands of employees across North America, Europe, Asia-Pacific, and Latin America. Our organization delivers innovative technology solutions, shared business services, and operational excellence to Fortune 500 companies and rapidly growing global enterprises operating in highly regulated industries.

As our workforce continues to expand across multiple regions, payroll has become one of the organization’s most critical business functions. Our payroll organization processes complex multi-state, multi-entity, and international payroll operations while ensuring full compliance with federal, state, and local regulations. Through advanced payroll platforms, cloud-based HR technologies, automation, and data analytics, we provide employees with an accurate, secure, and seamless payroll experience every pay cycle.

We are seeking a highly detail-oriented Payroll Specialist to support payroll administration, compliance, employee compensation processing, tax reporting, and payroll systems management. This individual will work closely with Human Resources, Finance, Benefits, Accounting, and Technology teams to ensure payroll operations are executed accurately, confidentially, and in accordance with company policies and regulatory requirements.

This role is ideal for a payroll professional who enjoys working with data, solving complex payroll issues, maintaining compliance, and delivering exceptional internal customer service while supporting a large and diverse workforce.

Essential Duties and Responsibilities

Payroll Processing & Administration

• Process weekly, bi-weekly, semi-monthly, and monthly payrolls for employees across multiple business units and geographic locations.
• Review payroll data for accuracy, completeness, and compliance prior to payroll processing.
• Calculate regular earnings, overtime, bonuses, commissions, shift differentials, retroactive adjustments, and other compensation components.
• Process new hires, promotions, transfers, terminations, and employee status changes within payroll systems.
• Maintain payroll calendars and ensure timely completion of payroll processing deadlines.

Compliance & Tax Administration

• Ensure payroll activities comply with federal, state, local, and company regulations.
• Process payroll tax deductions, garnishments, child support orders, benefit deductions, and retirement contributions.
• Support year-end payroll activities including W-2 preparation, payroll reconciliations, and regulatory reporting.
• Maintain compliance with wage and hour laws, tax regulations, and payroll audit requirements.
• Assist with internal and external payroll audits.

Employee Support & Customer Service

• Respond to employee inquiries regarding payroll, earnings statements, deductions, taxes, benefits, and direct deposit.
• Investigate payroll discrepancies and resolve issues promptly.
• Provide exceptional customer service while maintaining confidentiality of employee information.
• Educate employees on payroll policies, procedures, and system functionality.

Payroll Systems & Data Management

• Maintain employee payroll records and ensure data integrity within payroll and HRIS platforms.
• Process payroll updates related to compensation, benefits, tax elections, and organizational changes.
• Support payroll system testing, upgrades, and process improvements.
• Generate payroll reports and analytics for Finance, HR, and executive leadership.

Financial Reconciliation & Reporting

• Reconcile payroll registers, benefit deductions, payroll tax liabilities, and general ledger accounts.
• Prepare payroll-related financial reports and supporting documentation.
• Coordinate payroll funding activities with Finance and Accounting teams.
• Monitor payroll expenses and identify discrepancies or unusual trends.

Process Improvement

• Identify opportunities to automate payroll processes and improve operational efficiency.
• Support implementation of payroll best practices and continuous improvement initiatives.
• Assist in documentation of payroll procedures and internal control standards.
• Participate in cross-functional HR and Finance projects related to payroll operations.

Job Qualifications and Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, Payroll Administration, or related field preferred.
• Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or equivalent certification preferred.
• 3–6+ years of payroll processing experience in medium-to-large organizations.
• Experience processing multi-state payrolls and supporting high-volume payroll operations.
• Strong knowledge of payroll laws, tax regulations, wage and hour compliance, and payroll accounting.
• Experience using payroll systems such as Workday, ADP Workforce Now, UKG (Ultimate Kronos), Ceridian Dayforce, SAP SuccessFactors, Oracle HCM, or similar enterprise platforms.
• Advanced Microsoft Excel skills and experience working with payroll reporting tools.

Personal Capabilities and Qualifications

• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Ability to maintain confidentiality while handling sensitive employee information.
• Outstanding communication and customer service skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• High level of integrity, professionalism, and accountability.
• Collaborative mindset with strong interpersonal skills.

Strategic Support

• Support enterprise-wide payroll accuracy and operational excellence.
• Contribute to workforce satisfaction through timely and accurate payroll services.
• Strengthen payroll compliance and internal control processes.
• Support HR digital transformation and payroll automation initiatives.
• Improve payroll reporting capabilities for executive decision-making.
• Enhance organizational efficiency through process optimization and technology adoption.

Working Conditions

• Hybrid work environment with flexibility between corporate office and remote work.
• Frequent collaboration with Human Resources, Finance, Benefits, Accounting, IT, and business leaders.
• Deadline-driven environment with increased activity during payroll processing cycles.
• Minimal travel required for training, meetings, or system implementation projects.
• Secure work environment requiring strict adherence to confidentiality and data privacy standards.

Job Function

• Payroll Processing & Administration
• Payroll Tax & Regulatory Compliance
• HRIS & Payroll Systems Management
• Employee Payroll Support
• Payroll Reporting & Financial Reconciliation
• Process Improvement & Internal Controls
• Workforce Compensation Administration

Compensation & Benefits

Compensation Package: $95,000 – $145,000

• Annual performance bonus based on payroll accuracy, compliance, and operational performance.
• Comprehensive medical, dental, vision, and wellness benefits.
• 401(k) retirement savings plan with employer matching contributions.
• Paid professional certifications, payroll training, and continuing education opportunities.
• Flexible hybrid work schedule and employee wellness initiatives.
• Generous paid vacation, holidays, parental leave, and employee assistance programs.
• Career advancement opportunities within Payroll, Human Resources, Finance, and Shared Services leadership.
• Access to modern HR technology platforms and continuous professional development resources.

Why Join Us

• Become part of a globally recognized organization known for operational excellence and employee experience.
• Work with advanced payroll technologies supporting a diverse, international workforce.
• Collaborate with experienced professionals across HR, Finance, Technology, and Compliance.
• Build a long-term career with clear opportunities for advancement into payroll leadership and HR operations.
• Contribute to initiatives that improve workforce experience, compliance, and organizational efficiency.
• Join an inclusive culture that values integrity, teamwork, innovation, continuous learning, and professional growth.