About the Company

We are a global investment and technology organization operating across private equity, enterprise software, financial services, healthcare, and digital innovation. Our executive leadership team manages a diverse portfolio of businesses and strategic initiatives that require exceptional operational coordination, confidentiality, and executive support.

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the Chief Executive Officer and executive leadership team. This position is far more than a traditional administrative role—it serves as a trusted business partner responsible for managing executive priorities, coordinating complex schedules, facilitating communications, and ensuring day-to-day operations run efficiently.

The successful candidate will become an extension of executive leadership by anticipating needs, resolving challenges before they arise, and maintaining the highest standards of professionalism and discretion. The Personal Assistant will manage multiple priorities simultaneously while handling confidential business matters with integrity and sound judgment.

Working closely with Executive Operations, Finance, Human Resources, Legal, Corporate Communications, and external business partners, this individual will help streamline executive workflows, coordinate high-level meetings, prepare business documentation, organize travel logistics, and support strategic projects that contribute to organizational success.

This opportunity is ideal for an experienced executive support professional who thrives in a fast-paced, high-performance environment where exceptional organization, communication, and attention to detail are essential. If you enjoy supporting senior executives while contributing to meaningful business initiatives, we encourage you to apply.

Essential Duties and Responsibilities

• Provide comprehensive executive and personal administrative support to the Chief Executive Officer and senior leadership.
• Manage complex calendars, appointments, meetings, and scheduling across multiple U.S. time zones.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare professional correspondence, presentations, reports, meeting agendas, and executive documentation.
• Screen communications and prioritize emails, phone calls, and business requests requiring executive attention.
• Coordinate executive meetings, virtual conferences, leadership events, and confidential discussions.
• Maintain organized electronic records, confidential documents, contracts, and executive files.
• Support project coordination by tracking deadlines, deliverables, and follow-up activities.
• Liaise with internal departments, clients, vendors, and external stakeholders on behalf of executive leadership.
• Assist with budgeting, invoice processing, vendor communications, and administrative purchasing requests.
• Handle confidential information with the highest level of discretion and professionalism.
• Identify opportunities to improve executive workflows, administrative processes, and organizational efficiency.
• Support special projects and strategic initiatives as assigned by executive leadership.
• Ensure seamless day-to-day executive operations while maintaining exceptional service standards.

Job Qualifications and Requirements

• Bachelor’s degree in Business Administration, Communications, Management, or a related discipline preferred.
• Minimum of 5 years of experience supporting C-level executives, senior leadership, or high-level business professionals.
• Demonstrated experience managing complex executive calendars, travel coordination, and confidential communications.
• Advanced proficiency with Microsoft Office Suite, Google Workspace, Microsoft Teams, Zoom, and collaboration platforms.
• Strong organizational, project coordination, and time management skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Proven ability to manage multiple priorities within fast-paced executive environments.
• Experience supporting remote executives and distributed organizations is highly desirable.
• Exceptional professionalism, discretion, and sound judgment.

Personal Capabilities and Qualifications

The successful Personal Assistant demonstrates exceptional professionalism, emotional intelligence, and a proactive mindset. They anticipate executive needs, communicate effectively, and consistently deliver outstanding support while maintaining complete confidentiality.

Ideal candidates possess:

• Outstanding organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and accuracy.
• High emotional intelligence and professionalism.
• Exceptional discretion and confidentiality.
• Strong problem-solving and decision-making capabilities.
• Ability to work independently with minimal supervision.
• Adaptability within rapidly changing business environments.
• Positive, service-oriented attitude.
• Commitment to operational excellence and executive support.

Strategic Support

As a trusted member of the Executive Operations team, the Personal Assistant provides strategic support by:

• Maximizing executive productivity through effective schedule and workflow management.
• Coordinating high-priority meetings, communications, and strategic initiatives.
• Improving operational efficiency through administrative process optimization.
• Supporting executive decision-making with timely documentation and organization.
• Facilitating communication across departments and external business partners.
• Managing confidential information with professionalism and integrity.
• Enhancing leadership effectiveness through proactive administrative support.
• Contributing to organizational success by ensuring seamless executive operations.

Working Conditions

• Fully Remote position within the United States.
• Standard business hours with flexibility to support executive schedules when necessary.
• Approximately 5–10% domestic travel for executive meetings, company events, or leadership planning sessions.
• Company-provided laptop, collaboration software, and home office technology support.
• Professional, fast-paced environment requiring exceptional responsiveness, organization, and confidentiality.

Job Function

The Personal Assistant is responsible for providing high-level executive and administrative support that enables senior leadership to focus on strategic business priorities. This role manages executive scheduling, communications, travel coordination, documentation, project support, and confidential business matters while ensuring operational efficiency and exceptional organizational effectiveness. Success is measured through executive productivity, operational accuracy, responsiveness, and the ability to anticipate and support evolving business needs.

Compensation & Benefits

Compensation Package

Base Salary: $95,000 – $130,000 USD annually

Compensation is determined based on executive support experience, organizational expertise, business impact, and overall qualifications.

Eligible employees may also receive:

• Annual Performance Bonus
• 401(k) with Company Match
• Comprehensive Medical, Dental, and Vision Insurance
• Flexible Paid Time Off
• Paid Company Holidays
• Paid Parental and Family Leave
• Professional Development Programs
• Tuition Assistance
• Home Office and Technology Stipend
• Employee Assistance Program (EAP)
• Wellness and Mental Health Benefits
• Life and Disability Insurance
• Career Growth and Leadership Development Opportunities

Why Join Us

Supporting exceptional leaders requires exceptional professionals. As a Personal Assistant, you will play a critical role in helping executive leadership operate efficiently while contributing to strategic business initiatives that shape the future of our organization.

You’ll become part of a collaborative, high-performing culture that values professionalism, trust, innovation, and continuous growth. Your ability to anticipate needs, manage priorities, and maintain the highest standards of confidentiality will have a meaningful impact on the success of our leadership team and the organization as a whole.

If you’re an organized, resourceful, and service-oriented professional looking to advance your career in executive support, we invite you to join our team and make a lasting contribution.