About the Company

We are a leading technology and business solutions organization delivering innovative digital transformation, software development, consulting, and operational services to clients across the United States. Through collaboration, strategic planning, and technology-driven solutions, we help organizations improve efficiency, accelerate growth, and achieve their business objectives while maintaining the highest standards of quality, accountability, and customer satisfaction.

As our portfolio of projects continues to expand, we are seeking a highly organized and detail-oriented Project Coordinator to support the successful planning, execution, and delivery of strategic initiatives across multiple business functions. This role plays a vital part in ensuring projects remain on schedule, within scope, and aligned with organizational objectives.

The Project Coordinator serves as a central point of communication between project managers, stakeholders, cross-functional teams, vendors, and leadership. This position is responsible for coordinating project schedules, maintaining documentation, tracking milestones, facilitating meetings, and ensuring project activities are completed efficiently throughout the project lifecycle.

The ideal candidate possesses exceptional organizational abilities, strong communication skills, and a proactive approach to problem-solving. This opportunity offers the chance to grow within a collaborative organization that values innovation, teamwork, continuous improvement, and professional development.

Essential Duties and Responsibilities

• Coordinate project schedules, timelines, deliverables, and resource assignments across multiple initiatives.
• Support Project Managers throughout project planning, execution, monitoring, and closure activities.
• Maintain project documentation, project plans, meeting minutes, risk registers, and status reports.
• Schedule project meetings, prepare agendas, document action items, and follow up on assigned tasks.
• Monitor project progress and proactively identify scheduling conflicts, risks, or potential delays.
• Collaborate with internal departments, vendors, clients, and stakeholders to ensure project alignment.
• Track project budgets, expenses, procurement activities, and resource utilization when applicable.
• Prepare dashboards, presentations, and executive reports summarizing project performance and milestones.
• Maintain accurate project records within project management software and document repositories.
• Assist with change requests, issue tracking, and project governance activities.
• Ensure projects comply with organizational standards, policies, and documentation requirements.
• Support continuous improvement initiatives by recommending enhancements to project management processes.
• Coordinate onboarding activities for project team members and facilitate project communications.
• Provide administrative and operational support to ensure successful project delivery.

Job Qualifications and Requirements

• Bachelor’s degree in Business Administration, Project Management, Information Systems, Engineering, or a related discipline preferred.
• Minimum of 3 years of professional experience in project coordination, project administration, operations, or program support.
• Experience using project management platforms such as Microsoft Project, Jira, Asana, Monday.com, Smartsheet, or Trello.
• Strong understanding of project lifecycle management, scheduling, documentation, and reporting.
• Familiarity with Agile, Scrum, Waterfall, or hybrid project management methodologies.
• Excellent organizational, analytical, and time management skills.
• Strong written and verbal communication skills with the ability to collaborate across multiple teams.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience supporting cross-functional business or technology projects is highly desirable.
• CAPM, PMP, Agile, Scrum, or PRINCE2 certification is considered an asset.

Personal Capabilities and Qualifications

The successful Project Coordinator combines outstanding organizational skills with strong communication and problem-solving abilities. They demonstrate professionalism, accountability, and the ability to manage competing priorities while supporting project teams in delivering successful business outcomes.

Ideal candidates possess:

• Excellent organizational and multitasking abilities.
• Strong project planning and coordination skills.
• Exceptional verbal and written communication.
• Outstanding stakeholder relationship management capabilities.
• Strong analytical and critical thinking skills.
• High attention to detail and commitment to accuracy.
• Proactive problem-solving and decision-making abilities.
• Adaptability within fast-paced project environments.
• Strong collaboration and teamwork skills.
• Results-oriented mindset with accountability for project success.

Strategic Support

As a member of the Project Management Office (PMO), the Project Coordinator provides strategic support by:

• Supporting successful project delivery through effective planning and coordination.
• Improving communication between project teams and business stakeholders.
• Ensuring project documentation remains accurate, organized, and compliant.
• Monitoring project schedules to reduce risks and improve on-time delivery.
• Supporting resource planning and project governance initiatives.
• Enhancing operational efficiency through standardized project processes.
• Contributing to continuous improvement across project management practices.
• Supporting organizational growth through successful execution of strategic initiatives.

Working Conditions

• Fully Remote position within the United States.
• Flexible business hours supporting cross-functional teams across multiple U.S. time zones.
• Company-provided laptop, collaboration software, and home office technology support.
• Professional, collaborative environment focused on innovation, teamwork, and operational excellence.
• Approximately 5–10% domestic travel for project meetings, team events, client visits, and company training.

Job Function

The Project Coordinator is responsible for supporting the planning, coordination, execution, and successful delivery of business and technology projects. This role partners with Project Managers, business leaders, technical teams, and stakeholders to ensure projects remain organized, on schedule, and aligned with strategic objectives. Success is measured through timely project delivery, effective stakeholder communication, documentation accuracy, operational efficiency, and overall project performance.

Compensation & Benefits

Compensation Package

Base Salary: $165,000 – $220,000 USD annually

Compensation is determined based on project management experience, technical expertise, geographic location, industry background, and overall qualifications.

Eligible employees may also receive:

• Annual Performance Bonus
• Project Completion Incentives
• Long-Term Incentive Program (where applicable)
• 401(k) with Company Match
• Comprehensive Medical, Dental, and Vision Insurance
• Flexible Paid Time Off
• Paid Company Holidays
• Paid Parental and Family Leave
• Professional Certification Reimbursement (CAPM, PMP, Agile, Scrum, PRINCE2)
• Tuition Assistance
• Home Office and Technology Stipend
• Employee Assistance Program (EAP)
• Wellness and Mental Health Benefits
• Life and Disability Insurance
• Career Advancement and Leadership Development Opportunities

Why Join Us

Successful projects are built on collaboration, organization, and effective communication. As a Project Coordinator, you’ll play a critical role in helping cross-functional teams deliver impactful initiatives that drive innovation and business success.

You’ll join a collaborative organization that values integrity, continuous improvement, and professional growth. With access to industry-leading project management tools, mentorship, certification support, and opportunities for career advancement, you’ll have the resources needed to develop your career while making a meaningful contribution to high-impact projects.

If you’re passionate about project management, operational excellence, and helping teams achieve exceptional results, we encourage you to apply and become part of our Project Management Office (PMO) team.