About the Company
We are a Fortune 500 organization recognized for delivering innovative technology, business, healthcare, financial, and professional services across global markets. Our success is driven by operational excellence, visionary leadership, and a culture built on integrity, collaboration, and continuous innovation. We believe exceptional executive support is fundamental to enabling strategic decision-making and organizational growth.
Our Executive Operations & Administration team serves as the operational backbone of the executive leadership group by coordinating high-level business activities, managing executive priorities, and ensuring seamless communication across internal and external stakeholders. Through exceptional organization, discretion, and proactive planning, we help leadership focus on driving enterprise strategy and delivering long-term business value.
We are seeking a highly organized and experienced Senior Executive Assistant to provide comprehensive administrative and operational support to senior executives. This role is responsible for managing complex calendars, coordinating executive communications, organizing meetings and travel, preparing executive presentations, and supporting high-priority strategic initiatives. The successful candidate will demonstrate outstanding professionalism, confidentiality, and the ability to anticipate executive needs in a fast-paced corporate environment.
The Senior Executive Assistant partners closely with Executive Leadership, Human Resources, Finance, Legal, Communications, Investor Relations, Information Technology, and external business partners to ensure efficient executive operations and exceptional organizational effectiveness.
This opportunity is ideal for professionals who thrive in high-level executive environments, possess exceptional organizational skills, and enjoy supporting strategic business leadership.
Essential Duties and Responsibilities
- Manage complex executive calendars, scheduling priorities, and meeting coordination.
- Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
- Prepare executive presentations, reports, briefing materials, and board meeting documentation.
- Organize executive leadership meetings, committee sessions, and strategic planning events.
- Screen communications, prioritize requests, and manage confidential correspondence.
- Maintain executive action items, project timelines, and follow-up activities.
- Coordinate cross-functional initiatives on behalf of executive leadership.
- Draft professional communications, meeting agendas, minutes, and executive summaries.
- Manage relationships with internal stakeholders, board members, clients, vendors, and external partners.
- Support budget tracking, invoice processing, procurement requests, and administrative reporting.
- Maintain confidential records, contracts, and executive documentation.
- Improve administrative workflows and implement best practices that enhance executive productivity.
- Assist with special projects, corporate events, and organizational initiatives.
- Ensure the highest standards of confidentiality, professionalism, and operational excellence.
Job Qualifications and Requirements
- Bachelor’s degree in Business Administration, Communications, Management, or a related discipline preferred.
- Minimum of 7 years of experience supporting C-suite executives, senior leadership teams, or corporate executives.
- Demonstrated experience managing complex executive calendars, travel logistics, and board-level communications.
- Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Experience using collaboration platforms such as Google Workspace, Zoom, Slack, Concur, DocuSign, or similar enterprise tools.
- Exceptional written and verbal communication skills.
- Strong organizational, project coordination, and time management abilities.
- Ability to exercise sound judgment while handling highly confidential information.
- Experience supporting multiple executives simultaneously is highly preferred.
Personal Capabilities and Qualifications
The successful Senior Executive Assistant is a proactive professional who anticipates executive needs, manages competing priorities with ease, and consistently demonstrates exceptional discretion. They possess outstanding interpersonal skills, executive presence, and the ability to thrive in a dynamic corporate environment.
Ideal candidates possess:
- Exceptional organizational and administrative expertise.
- Executive-level communication and relationship management skills.
- Outstanding planning and coordination capabilities.
- Strong problem-solving and critical-thinking abilities.
- Excellent attention to detail and accuracy.
- High level of professionalism, integrity, and confidentiality.
- Ability to manage multiple high-priority assignments simultaneously.
- Strong adaptability and resilience under changing priorities.
- Collaborative mindset with excellent stakeholder management skills.
- Commitment to operational excellence and executive success.
Strategic Support
As a member of the Executive Operations team, the Senior Executive Assistant provides strategic support by:
- Maximizing executive productivity and organizational efficiency.
- Coordinating strategic initiatives across business functions.
- Improving communication between executive leadership and stakeholders.
- Supporting governance, board operations, and executive planning.
- Enhancing administrative processes through continuous improvement.
- Strengthening executive decision-making with timely information and coordination.
- Supporting enterprise priorities through effective project administration.
- Contributing to long-term organizational success and operational excellence.
Working Conditions
- Fully Remote position within the United States.
- Flexible work schedule supporting executive leadership across multiple U.S. time zones.
- Approximately 10–15% domestic travel for executive meetings, leadership retreats, board meetings, and corporate events.
- Company-provided laptop, enterprise collaboration software, secure communication tools, and home office technology support.
- Professional, fast-paced environment focused on collaboration, confidentiality, innovation, and leadership excellence.
Job Function
The Senior Executive Assistant is responsible for delivering high-level administrative, operational, and strategic support to executive leadership. This role manages executive calendars, communications, travel, meeting logistics, and special projects while ensuring efficient coordination across departments. Success is measured through executive satisfaction, operational efficiency, organizational effectiveness, communication quality, and the timely execution of strategic priorities.
Compensation & Benefits
Compensation Package
Base Salary: $272,000 – $336,000 USD annually
Compensation is determined based on executive support experience, organizational expertise, technical proficiency, geographic location, education, certifications, and overall qualifications.
Eligible employees may also receive:
- Annual Performance Bonus
- Executive Operations Incentive Program
- Long-Term Equity Incentive Program (Role Eligible)
- 401(k) with Company Match
- Comprehensive Medical, Dental, and Vision Insurance
- Flexible Paid Time Off
- Paid Company Holidays
- Paid Parental and Family Leave
- Home Office and Technology Stipend
- Professional Development and Executive Leadership Training
- Employee Stock Purchase Program (where applicable)
- Wellness and Mental Health Benefits
- Life and Disability Insurance
- Executive Wellness Programs
- Career advancement opportunities into Executive Operations Manager, Chief of Staff, Director of Executive Operations, Vice President of Administration, or Corporate Operations leadership.
Why Join Us
Exceptional leaders achieve more with exceptional support. As a Senior Executive Assistant, you’ll play a critical role in enabling executive leadership to focus on strategic priorities while ensuring seamless day-to-day operations across a global organization.
You’ll collaborate with senior executives, board members, and cross-functional leaders while leveraging modern collaboration technologies and best-in-class administrative practices. We foster a culture of trust, professionalism, continuous learning, and operational excellence where your expertise will have a direct impact on organizational success and long-term growth.
